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Meeting Minutes 11-09-09

SWAT Membership meeting

Minutes

Wednesday, November 4, 2009 – 7:02 PM @ Hedberg Public Library

 

The meeting was called to order by President, Alison Viemeister at 7:00 PM

Those in attendance: Alison Viemeister, David Viemeister, Mike Wimmer, Jenny Wimmer, CJ Hartman, Phil Gredler (by speaker phone)

 

I.  President’s Report – no updates at this time

 

II. Vice-President Report – none at this time

 

III. Secretary’s Report – none at this time

Note: Jenny Wimmer took the minutes of this meeting in absence of Kitty Cole

 

IV. Treasurer’s Report – Alison Viemester reported the following from emailed report from Kitty Cole:

    Savings - $5.40

    Checking - $1642.88

                 4 checks have been written since last meeting

                    - 5/8/09 MMPR for jackets $225.51

                     - 6/8/09 Mike Wimmer for website costs $147.00

                     - 8/18/09 Mike Wimmer for Youth Triathlon (medals) $92.84

                     - 9/10/09 Alison Viemeister reimbursement for Hidden Bay clothing order $1375

Approved: Dave Viemeister   Second: Mike Wimmer

 

V.  Web Master Report – Mike Wimmer reported all is well.  Alison suggested adding a place for members to access minutes online; Mike will investigate making this possible.

 

VI.  Old Business

A.    Gobble Waddle: will be Thanksgiving morning 11/26/09 @ 0800.  Six mile run route from Viemeister's house followed by coffee, juice, and pastry to follow at 0900.

  

VII. New Business

    1. Election of officers
      1. President: nominees included Alison Viemeister and CJ Hartman.  CJ declined nomination.  Results Unanimous to retain Alison Viemeister as president.
      2. Vice President: nominee included Mike Wimmer with no opposition.  Mike Wimmer accepted nomination and results unanimous to appoint Mike Wimmer as incoming Vice President. 
      3. Secretary/treasurer: nominee included Jenny Wimmer with no opposition. Jenny accepted nomination and results unanimous to appoint Jenny Wimmer as incoming Secretary/Treasurer. 
    2. Member phone/email list
      1. Member list to be distributed to all active members periodically throughout the year to ensure all members have access to contact one another. First list to be distributed as soon as database received from Kitty Cole.
      2. Alison proposed making a “SAG card” with a list of SWAT members willing to be listed as possible SAG support for members with mechanical or other issues while training.  (Example: if someone has a wheel failure on a bike ride, they could call a number from the card to help get them taken care of or picked up).  Jenny Wimmer will solicit members willing to be on a SAG list and provide a laminated card to each active member by 5/1/09.
    3. Tri-Outs – do they conflict with Velo Club rides and Master’s swim?  Yes they do conflict with Velo Clubs Tuesday group Ride and Masters Swim.  Decision made to continue to meet on Tuesdays.
    4. Group races: discussed choosing a race next summer to encourage as many members to participate in as possible, as well as an event to volunteer at as a group.
      1. Group race: High Cliff Triathlon.  This race weekend in June includes both a sprint triathlon and a half iron distance, reaching a wider variety of membership.  Date is 6/19/10. website is: http://www.midwestsportsevents.com/highclifftri.html
      2. Group volunteer: Beloit Biathlon (Duathlon): Date not yet posted but is generally in May the weekend before the Madison Marathon.
    5. Standards for group activities:
      1. Will continue with Tuesday TriOuts, Saturday Pancake Runs, and Sunday Goober McChicken Rides listed in the flyers. 
      2. Friday Night Rides will be discontinued due to lack of consistent participation/interest. 
      3. Participants will be required to have a liability waiver on file with SWAT to participate and be supported in group sanctioned activities, such as TriOuts.  Waiver will be available for download from the SWAT website and on the SWAT membership flyers.  Non-member and members without waivers will be discouraged from accompanying the group on these outings for the protection of the integrity of the group.
    6. Family membership fee of $20 per family (adults only) proposed.  Also proposed: individual membership $15/family $25.  Final decision: membership will continue at $12 per member. 
    7. Christmas party: There has been no suggestion as yet for a location/date for the Christmas party.  Jenny will include a call for a date and a volunteer location or suggestion for a group holiday outing when distributing minutes to membership. 
    8. City Council listening session Nov. 19:  Mike and Alison will attend and advocate for more area adult athletic events.
      1. half marathon
      2. aquathons

    1. Janesville Literacy Council triathlon: This group is getting back to SWAT leadership in the near future to discuss our willingness to assist with this proposed venture.  More details will follow as they become available.
    2. Local triathlon: Alison will contact Jeni Sauser to discuss ideas for the triathlon proposed to take place to highlight the Janesville downtown area.
    3. Have a Heart, Give a Sole campaign: Membership is interested in pursuing coordination of an athletic shoe drive for charity.  Suggestions included involving high school clubs for a donation to the charity of their choice to the winning clubs.  Alison will investigate further and subcommittee will be formed. 
    4. Constitution: Constitution revisions were sent to membership for review and discussion with meeting invitation.  Revisions reviewed by membership present and changes ratified.  Final version of revised SWAT constitution can be found at  https://docs.google.com/Doc?docid=0ARcRZ_pN2It7ZGQ4dzV6aDVfN2dkZHRoZmN4&hl=en

 

(Addendum to posted agenda)

    1. SWAT Flyers: Mike Wimmer to make revision suggested throughout the meeting

 

  1. For the Good of the Cause
      1. Bell Ringing: Salvation Army website is up and accepting volunteers for holiday bell ringers.  Group picked date of Friday 12/11/09 in the evening at Wal-Mart to ring bells as a group in SWAT Wear/Orange.  Mike Wimmer will investigate requesting this assignment and let membership know further details once finalized 

 

IX: Meeting adjourned at 8:11pm by Alison Viemeister.  Mike Wimmer seconds.

 

Next Meeting: Wednesday April 14, 2010 at Hedberg Public Library.

(Already added to SWAT Google calendar accessible through SWAT website)